Descripción del puesto
Para aplicar debe dirigirse a la web de empleos UNHCR Careers buscar la vacante JR2552831. Aplicaciones que no sean ingresadas a este portal no seran tomadas en cuentas.
https://unhcr.wd3.myworkdayjobs.com/External/job/Panama-RB-Panama/Senior-Supply-Assistant_JR2552831
Requisitos
The Senior Supply Assistant position at the Regional Bureau for the Americas, based in Panama, plays a crucial role in supporting UNHCR’s procurement and logistics operations across the region. Reporting directly to the Supply Officer, the role involves providing comprehensive assistance in the procurement of goods and services while ensuring adherence to public procurement rules and regulations. The incumbent will manage logistics operations, including the coordination of import and export processes, and support warehousing and inventory management to maintain an efficient supply chain. The ideal candidate will bring proven experience in procurement and logistics, ideally within a UN agency, NGO, or public organization, alongside a strong understanding of public procurement regulations and basic knowledge of warehousing and inventory practices. Exceptional communication skills, both oral and written, in English and Spanish, are essential for effectively liaising with UNHCR field operations across the Americas and collaborating with UN sister agencies based in Panama City. The candidate should possess strong analytical abilities to handle monitoring, reporting, record-keeping, and the implementation of administrative requirements. Experience in vendor negotiations, vendor management, and contract administration is highly desirable. This role demands a proactive individual who can work independently and navigate cross-cultural environments with ease. Organized, detail-oriented, and capable of managing complex operational settings, the Senior Supply Assistant will play a vital role in advancing UNHCR’s regional initiatives.
Desirable Knowledge in Procurement processes (preferably in the humanitarian context) RFP/RFQ/ITB, waivers of competitive bidding, and contract management, Experience in supply chain activities, Mandatory English and Spanish languages, hands-on experience on managing supplier relationship. Preferably strong skills in analysis and reporting tools (excel, powerbi, etc…), preferable knowledge in ERP systems . Minimum knowledge in inventory and warehouse management.
Duties
- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
- Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
- Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
- Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
- Examine purchase requests to ensure conformity and liaise with requesters.
- Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
- Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
- Provide information on all procurement activities within the AoR.
- Produce standard asset management reports and other asset information, periodically and when requested.
- Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
In the Regional Bureaux:
- Track global Supply KPIs for the region and assist in preparation of regional ones, as required.
- Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers.
- Assist Country Operations in MSRP management.
In the Country Operations:
- Ensure local liaison to effectively support the supply activities.
- Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations;
- Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Fluency in Spanish and English required.
Candidates must be nationals or legal residents of Panama. The candidates who are not nationals of Panama but are legally residing in the country must demonstrate a proof of residency and work permit at the time of application.
Only the candidates who are pre-selected according to the requirements of the position will be called for a written test and might be requested for an interview.
Applications will be accepted until 05 February 2025 (Midnight, Geneva Time)